sailingOne platform for ship suppliers & port agents
Support
sellModule 03 · Sales

Quote fast, deliver faster

Turn enquiries into quotations, sales orders and deliveries in one flow — priced by smart customer price lists, with AI import to build quotes from documents in seconds.

See it in action
descriptionSales QuotationsNewexpand_more
Total Quotations
29
request_quote
QuotationClientAmountStatus
QT-20260622-001Halcyon Shipping$900.00New
QT-20260621-002Halcyon Shipping$115.00New
QT-20260620-001Blue Harbor Logistics$0.00New

From enquiry to delivery, one flow

Convert a quotation into an order, then into a delivery — carrying line items, pricing and the customer through every step.

request_quote
01

Quotation

Build a proposal, price it, set a validity date.

shopping_cart
02

Sales Order

Confirm the order with vessel, port and PO.

local_shipping
03

Delivery

Ship from warehouse with lot & tracking.

receipt_long
04

Invoice & pay

Invoice the order and record payment.

request_quoteQuotations

Build detailed, priced quotations

Add line items with quantity, unit price, discount and tax, apply a customer price list and set a validity date — with line totals rolling up live as you go.

price_checkPrice-list driven — customer-specific pricing, updated across all lines in one click.
check_circleRich line items — qty, unit price, discount %, tax % and line totals.
check_circleStock aware — check availability against the quotation as you build.
QT-20260622-001
Valid until 22/06/2026
MANUAL
Line items · 5
DescriptionQtyUnitTotal
Isolating transformer feed pump320$60
Pressure control valve (PVC)120$20
Amplifier card, Fluid Team120$20
addAdd Manual
auto_awesomeAI Importer
auto_awesomeAI Importer

Turn an enquiry into a quotation, instantly

Upload the customer's request — a PDF, spreadsheet or email — and AI reads every line, matches products and drafts a priced quotation for you to review and send.

check_circleAny format — PDF, Excel or a pasted email enquiry.
check_circleLine items parsed — description, quantity and unit price extracted per row.
check_circleReview before creating — check every line, then generate the quote.
picture_as_pdf
RFQ.pdf
auto_awesomeExtracted line items3 found
inventory_2Feed pump FR60B×3$60
inventory_2Pressure valve PVC×1$20
inventory_2Amplifier card×1$20
SO-2026-00037 · Halcyon Shipping
Manage sales orders & deliveries
New
DetailsPaymentInvoicesDeliveries
Client
Halcyon Shipping
Order date
01/07/2026
Priority
Normal
Vessel
—
Currency
USD
Sales rep
—
list_alt Line items linkedPrice list applied
shopping_cartSales Orders

Confirm the order, keep everything in context

Every order carries client, vessel, port, PO and sales rep alongside its line items — then links straight to payments, invoices and deliveries from the same record.

check_circleVessel & port aware — orders tie back to the ship and call.
check_circlePayments & invoices — track money in and out per order.
check_circleDeliveries linked — fulfil in full or part, right from the order.
local_shippingDeliveries

Ship it, track it, prove it landed

Raise deliveries against an order straight from the warehouse — with lot / batch numbers, delivery method, tracking, vessel and port, plus a shipping address and full status trail.

check_circleWarehouse & lot — pick the depot, capture lot / batch per item.
check_circleMethod & tracking — DHL, FedEx, UPS or your own, with tracking no.
check_circleStatus & address — draft to delivered, with a shipping address tab.
local_shipping
SD-2026-00009
Ship from warehouse
Draft
warehouse
WH-2026-0002 · North Yard
Aisle B · Rack 04
LOT-2406-08
inventory_2
Brussels Sprout Fresh
000110
Pick 5.00
Available 100Reserved 15This pick 5
inventoryStock reserved on save · 95 left on hand
picture_as_pdfDocuments

Quotes & orders in your own brand

Generate a polished PDF, Excel or Word file of any quotation, sales order or invoice — carrying your logo, colours and details — then download it, email it or share a link with your customer in one click.

check_circleYour logo & colours — every document looks like it came from you.
check_circlePDF, Excel or Word — export the format your customer needs.
check_circleEmail or share a link — send it to the customer without leaving Mazu.
check_circleConsistent templates — the same branded layout for quotes, orders & invoices.
anchor
Aurora Marine Services
Marine Supply & Trading
QUOTATION
QT-20260622-001
Client
Halcyon Shipping
Date
30/04/26
Valid to
22/06/26
Marine gasket set ×3$360.00
Pressure control valve ×1$240.00
Amplifier card, Fluid Team ×1$300.00
Total$900.00
Aurora Marine Services · Piraeus · sales@auroramarine.com
ExportPDFXLSDOClinkShare
account_treeWorkflow

Every document moves through approval

Quotations, orders and deliveries flow through the same review states — nothing goes out until the right person signs off, and every step is logged.

edit_document
Draft
Created
send
Submitted
Sent for review
hourglass_top
Pending Approval
Current step
verified
Approved
Signed off
outgoing_mail
Sent
To customer
gavel
Approval required · SO-2026-00037
Requested by Marcus Halvorsen · $2,752.80
Pending
SM
Sales Manager
Approver · over $2,500 threshold
arrow_forward
checkApprove
closeReject

Pricing and controls that keep up

The commercial engine behind every quote and order.

price_check

Customer price lists

Per-customer pricing that flows into quotes and orders — one click to update prices.

inventory

Stock availability

See what's on hand as you quote, so you never promise what you can't ship.

percent

Discounts & tax

Per-line discount and tax, multi-currency, with totals rolled up automatically.

history

Workflow & history

Approvals, attachments and a full audit trail on every document.

Turn enquiries into revenue, faster

See how Mazu takes a quote from AI import all the way to a tracked, invoiced delivery.

All modules