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shopping_bagModule 04 · Procurement

Source the right stock, at the right price

Manage vendors, raise requisitions, compare supplier quotes side by side, issue purchase orders and log good receipts — one chain from need to stock, with full price control.

See quote comparison
apartmentVendorsaddNew
Total
2
Active
2
Inactive
0
CodeNameCreatedStatus
Kepler ChandlersKepler Chandlers18/06Active
VEN-DELPHIDelphi Marine18/06Active

From requisition to received stock

Every purchase runs the same chain — request, quote, order, receive — with vendors, prices and quantities carried the whole way.

assignment
01

Requisition

Raise what's needed, with priority and stock check.

compare_arrows
02

RFQ

Send to vendors, compare quotes, pick the best.

receipt_long
03

Purchase Order

Issue the PO to the chosen vendor.

move_to_inbox
04

Good Receipt

Receive, inspect and post to inventory.

assignmentRequisitions

Capture demand before you buy

Raise a requisition with type, priority, required date and requester. Products are filtered by category, and each line shows stock on hand and the last purchase price so buyers request the right amount.

check_circleTyped & prioritised — requisition type and priority drive the workflow.
check_circleStock-aware lines — availability and last price shown per item.
check_circleRequester tracked — who asked, when, and by when it's needed.
REQ-202606-00010
1 · Marine Paint
Low priority
Requested by
Marcus Halvorsen
Required
24/06/2026
ProductStockQty
Marine primer 4010
Topcoat, blue 624
RFQ-20260701
Quotation comparison · 3 vendors
shopping_cartCreate POs
ItemNordmarineAegeanKepler
Paint 250305$70check$0$0
Paint 250306$50check$0$0
check_box Lowest price selectedPO total $570.00
compare_arrowsRFQ · Quote comparison

Compare every vendor, buy the best price

Send one RFQ to multiple suppliers and see their quotes lined up per item. Mazu flags the lowest price on every line — approve the winners and generate purchase orders in a single click.

check_circleSide-by-side quotes — every vendor's price on every item.
check_circleLowest-price flag — the cheapest option highlighted automatically.
check_circleCreate POs instantly — turn the winning quotes into orders in one click.
receipt_longPurchase Orders

Issue orders your vendors can act on

Every PO carries vendor, currency, exchange rate, payment term and expected date, with line items assigned to a receiving warehouse — and links straight to its invoice payables.

check_circleMulti-currency — currency and exchange rate to base per order.
check_circleWarehouse per line — say exactly where each item lands.
check_circleInvoice payables — track what's owed against every PO.
PO-20260701-05445623
CLI-00069 · Nordmarine Supplies
USD
ProductWarehouseQtyTotal
Paint 250305Main depot1$70
Paint 250306Main depot10$500
Order total$570.00
GRN-000123
PO-000123 · Marine Supply Co.
Draft
Delivery note
DN-2024-001
Vehicle
ABC-1234
Driver
John Driver
Received
15/01/2024
notesPartial delivery — remaining items next week
inventoryPost to Inventory
move_to_inboxGood Receipts

Receive, inspect, post to stock

Log deliveries against a PO with delivery note, vehicle and driver, record received quantities and inspection, then post straight to the receiving warehouse — inventory updates instantly.

check_circleMatched to the PO — receive exactly what was ordered.
check_circleDelivery details — note number, vehicle and driver captured.
check_circlePost to inventory — one action moves stock into the warehouse.
picture_as_pdfDocuments

Purchase orders in your own brand

Generate a polished PDF, Excel or Word file of any RFQ or purchase order — carrying your logo, colours and details — then download it, email it or share a link with your vendor in one click.

check_circleYour logo & colours — every order looks like it came from you.
check_circlePDF, Excel or Word — export the format your vendor needs.
check_circleEmail or share a link — send it to the vendor without leaving Mazu.
check_circleConsistent templates — the same branded layout for RFQ & PO.
anchor
Aurora Marine Services
Marine Supply & Trading
PURCHASE ORDER
PO-20260701
Vendor
Nordmarine Supplies
Date
01/07/26
Currency
USD
Paint 250305 ×1$70.00
Paint 250306 ×10$500.00
Order total$570.00
Aurora Marine Services · Piraeus · purchasing@auroramarine.com
ExportPDFXLSDOClinkShare
account_treeWorkflow

Every purchase moves through approval

Requisitions, RFQs and purchase orders flow through the same review states — nothing reaches a vendor until the right person signs off, and every step is logged.

edit_document
Draft
Created
send
Submitted
Sent for review
hourglass_top
Pending Approval
Current step
verified
Approved
Signed off
outgoing_mail
Sent to vendor
PO issued
gavel
Approval required · PO-20260701
Vendor Nordmarine Supplies · $570.00
Pending
PM
Procurement Manager
Approver · spend sign-off
arrow_forward
checkApprove
closeReject

Everything procurement needs

The controls and records behind every purchase.

apartment

Vendor management

One record per supplier — code, contact, country, currency and status.

currency_exchange

Multi-currency

Per-order currency and exchange rate, converted to your base.

inventory

Stock & last price

See availability and the last purchase price as you requisition.

history

Attachments & history

Every document keeps its files, activity and full audit trail.

Buy smarter, from request to receipt

See how Mazu compares vendor quotes, issues purchase orders and lands stock in your warehouse — all in one chain.

All modules